Interview invitation email template for Gmail and Google Sheets

Invite every shortlisted candidate with their own date, time and meeting link. Email only, no PDF needed.

Email only

The details and the meeting link are in the email itself.

The email they receive

To: priya@example.com

Interview for Data Analyst – 20 Nov 2026

Hi Priya Sharma,

Thank you for applying for the Data Analyst role. We would like to invite you to an interview:

Candidate	Email	Role	Interview Date	Time	Meeting Link
Priya Sharma	priya@example.com	Data Analyst	20 Nov 2026	11:00 AM IST	https://meet.google.com/abc-defg-hij

Install RowPost (free) and open your Google Sheet: Extensions → RowPost → Open RowPost.
Click ✨ Start from a template and choose Interview invitation. RowPost fills in the email and can add a sample tab with these columns.
Click Send test to me to check the email, then Send to all.

Turn the meeting link into a clickable button-style link with the link tool in the message editor.
Include the time zone in the Time column (IST, GMT) for remote candidates.
Attach a short "about us" PDF under Files for everyone.
Mark rescheduled candidates by selecting their rows and using "Send selected" with an updated time.

Does RowPost create calendar invites?

Not yet. The email includes the date, time and meeting link; candidates can reply to confirm.

Can each candidate get a different meeting link?

Yes. Put each link in the Meeting Link column and use {{Meeting Link}} in the message.

Will candidates see each other?

No. Every candidate gets a separate email.

The Free plan sends 50 emails a day. Personalized PDFs are part of Pro; try them with "Send test to me" on any plan.