Templates › Offer letter
💼 HR teams and hiring managersOffer letter template: send personalized offer letters from Google Sheets
Role, salary, start date and manager filled in for every candidate, as a formal PDF letter with a friendly email.
Your Company
careers@yourcompany.com
Dear Priya Sharma,
We are pleased to offer you the position of Data Analyst, starting on 1 Dec 2026.
Your annual compensation will be ₹9,00,000 per year. You will report to Ravi Menon.
Sincerely,
Ravi Menon
The email they receive
Dear Priya Sharma,
We are delighted to offer you the role of Data Analyst. Your offer letter is attached with the details.
Best regards,
Ravi Menon
Your sheet
| Candidate | Role | Start Date | Salary | Manager | |
|---|---|---|---|---|---|
| Priya Sharma | priya@example.com | Data Analyst | 1 Dec 2026 | ₹9,00,000 per year | Ravi Menon |
Send it to everyone in 3 steps
- Install RowPost (free) and open your Google Sheet: Extensions → RowPost → Open RowPost.
- Click ✨ Start from a template and choose Offer letter. RowPost fills in the email, creates the PDF template in your Google Drive and can add a sample tab with these columns.
- Click Send test to me to check the email and the PDF, then Send to all.
Tips
- Put your company letterhead in the Doc header so every letter looks official.
- Send from your HR address with the From email option (set up in Gmail's "Send mail as").
- BCC the hiring manager column so managers keep a copy.
- Review a test letter for each role before sending: salary and dates are easy to mistype.
Questions
Is this legally binding?
The template is a simple example. Have your HR policies or a lawyer review the wording before you use it for real offers.
Can I attach the employee handbook too?
Yes. Add it under "Files for everyone" and every candidate gets it alongside their personal offer letter.
Can candidates sign it?
RowPost sends the letter as a PDF. Candidates can reply to accept, or you can ask them to sign and send it back.
More templates
The Free plan sends 50 emails a day. Personalized PDFs are part of Pro; try them with "Send test to me" on any plan.