Templates › Invoice

🧾 Freelancers and small businesses

Invoice template: send invoices to all clients at once from Google Sheets

List your clients and amounts in a sheet; each client gets a professional PDF invoice and a polite email.

Your Business

Your address · your@email.com

INVOICE

Invoice number: INV-1001

Invoice date: 1 Nov 2026

Due date: 15 Nov 2026

Bill to: Acme Traders

Website maintenance – November

Total due: ₹12,000

📎 Invoice INV-1001 – Acme Traders.pdf

The email they receive

To: billing@example.com
Invoice INV-1001 from Your Business – due 15 Nov 2026

Hello Acme Traders,

Please find attached invoice INV-1001 for ₹12,000, due on 15 Nov 2026.

Thank you for your business!

Your sheet

ClientEmailInvoice NoInvoice DateDescriptionAmountDue Date
Acme Tradersbilling@example.comINV-10011 Nov 2026Website maintenance – November₹12,00015 Nov 2026

Send it to everyone in 3 steps

  1. Install RowPost (free) and open your Google Sheet: Extensions → RowPost → Open RowPost.
  2. Click ✨ Start from a template and choose Invoice. RowPost fills in the email, creates the PDF template in your Google Drive and can add a sample tab with these columns.
  3. Click Send test to me to check the email and the PDF, then Send to all.
Coming soon: see how to get it

Tips

  • Edit the Doc once with your business name, address, GSTIN and bank or UPI details.
  • Keep one tab per month: duplicate last month's tab, update amounts, and send.
  • Set the Reply-to to your accounts email so payment questions go to the right inbox.
  • Send payment reminders later with the same sheet: select the unpaid rows and use "Send selected".

Questions

Is the invoice GST-compliant?

The template is a starting point. Add the fields your tax rules require (such as GSTIN, HSN/SAC codes and tax breakdown) to the Doc and sheet. Check with your accountant.

Can I show amounts in any currency?

Yes. Type the amount with its currency in the sheet (₹12,000 or $150) and it appears exactly like that.

Will clients see other clients' invoices?

No. Every client gets a separate email with only their own invoice.

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The Free plan sends 50 emails a day. Personalized PDFs are part of Pro; try them with "Send test to me" on any plan.