Templates › Report card
📘 Schools and teachersReport card template: email each parent their child's report from Google Sheets
Keep marks in a sheet as you already do. Each parent gets a private email with only their own child's report card attached.
REPORT CARD
Term 1, 2026–27
Student: Ravi Kumar
Class: 7B
Marks
Maths: 91
Science: 88
English: 84
Teacher's remarks
Excellent effort this term.
Ms. Anita Rao
The email they receive
Dear Parent,
Please find attached the report card for Ravi Kumar (Class 7B) for this term.
Warm regards,
Ms. Anita Rao
Your sheet
| Student | Parent Email | Class | Maths | Science | English | Remarks | Teacher |
|---|---|---|---|---|---|---|---|
| Ravi Kumar | parent@example.com | 7B | 91 | 88 | 84 | Excellent effort this term. | Ms. Anita Rao |
Send it to everyone in 3 steps
- Install RowPost (free) and open your Google Sheet: Extensions → RowPost → Open RowPost.
- Click ✨ Start from a template and choose Report card. RowPost fills in the email, creates the PDF template in your Google Drive and can add a sample tab with these columns.
- Click Send test to me to check the email and the PDF, then Send to all.
Tips
- Add a column for each subject and a matching {{Subject}} line in the Doc: RowPost fills them all in.
- Put two parent emails in the CC column so both parents get the report card.
- Use "Send test to me" for a couple of students first and check the marks line up.
- Each parent only ever sees their own child's report: every email is sent separately.
Questions
Do other parents see each other's email addresses?
No. RowPost sends a separate email to each parent, so nobody sees anyone else's address or report.
Can I use my school Google account?
Yes. If your school uses Google Workspace, install RowPost on your school account (your admin may need to allow it). Workspace accounts can send about 2,000 emails a day.
Can I add grades or comments in another language?
Yes. Anything in the sheet, in any language, is filled into the report card and email exactly as typed.
More templates
The Free plan sends 50 emails a day. Personalized PDFs are part of Pro; try them with "Send test to me" on any plan.